Who we are

Our website address is: https://nedcareers.com

Privacy Policy

Effective Date: 28/02/2022
Last Updated: 16/05/2025

NED Careers is committed to safeguarding your personal information and ensuring transparency in how we collect, use, and store your data. We comply with applicable global privacy regulations, including:

General Data Protection Regulation (GDPR) – EU/UK
Protection of Personal Information Act (POPIA) – South Africa
California Consumer Privacy Act (CCPA) / California Privacy Rights Act (CPRA) – United States
Personal Information Protection and Electronic Documents Act (PIPEDA) – Canada
Privacy Act 1988 (incl. Australian Privacy Principles) – Australia
Personal Information Protection Law (PIPL) – China

This policy explains what information we collect, how we use it, how we protect it, and your rights across these legal frameworks.

1. Who We Are

NED Careers provides professional board career coaching, CV and board application development, and board recruitment services. In offering these services, we collect only the data necessary to support your board career journey.

2. Information We Collect

We only collect personal information relevant to delivering our services, including:

Name and contact details (email, phone, address)
Employment history and board experience
Education and certifications
CVs, bios, cover letters, and supporting documents
Preferences related to board roles or sectors
Notes from coaching or consultation sessions

We do not collect unnecessary or sensitive personal data unless required and consented to explicitly.

3. How We Collect Your Information

We collect personal data through:

Online intake forms or questionnaires
Emails, phone calls, or coaching sessions
CV or document submissions
Your use of our website or digital platforms

4. Purpose of Use

We use your data only for legitimate business purposes, including:

Delivering coaching and career services
Reviewing suitability for board opportunities
Managing recruitment processes
Improving our services and communications
Responding to your enquiries

We do not sell, rent, or share your personal data for commercial purposes.

5. Legal Bases for Processing

We process your personal data based on applicable legal bases, including:

Consent: You have given explicit consent to process your data.
Contract: Processing is necessary to fulfil our agreement with you.
Legitimate Interests: To deliver and improve our services without infringing on your rights.
Legal Obligation: Where required under applicable law.

6. International and Cross-Border Data Transfers

We serve clients across multiple jurisdictions. When transferring data internationally, we comply with relevant laws:

EU/UK: Standard Contractual Clauses and GDPR-compliant safeguards
South Africa: POPIA-compliant processing and local data retention standards
United States: Alignment with state-level laws, including CCPA/CPRA for California residents
Canada: Adherence to PIPEDA for transparency and consent-based processing
Australia: Compliance with the Australian Privacy Principles (APPs)
China: Ensuring lawful bases under the PIPL and data localisation requirements when applicable

All third-party service providers are contractually bound to safeguard your data and comply with relevant privacy laws.

7. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

Encrypted data storage
Access control and authentication
Secure transmission channels
Regular system monitoring and staff training

Only authorised personnel have access to your personal information.

8. Data Retention

We retain personal data only as long as necessary to fulfil our services or as required by applicable laws. You may request deletion at any time, and we will honour that request promptly, subject to any legal obligations.

9. Your Rights

Depending on your location, you may exercise the following rights:

Under GDPR (EU/UK) and POPIA (South Africa):

Right to access, correct, or delete personal data
Right to withdraw consent
Right to restrict or object to processing
Right to data portability
Right to lodge a complaint with a Data Protection Authority

Under CCPA/CPRA (California, US):

Right to know what personal information is collected
Right to request deletion of your data
Right to opt out of the sale (we do not sell data)
Right to non-discrimination for exercising your privacy rights

Under PIPEDA (Canada):

Right to access and correct personal data
Right to withdraw consent
Right to be informed of how data is collected and used

Under the Privacy Act 1988 (Australia):

Right to access and correct personal information
Right to file a complaint with the Office of the Australian Information Commissioner (OAIC)

Under PIPL (China):

Right to be informed, access, copy, correct, and delete personal information
Right to restrict or refuse automated decision-making
Right to withdraw consent

To exercise any of these rights, please complete our contact form.

10. Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect data from minors.

11. Your Consent

By using our services, you consent to the terms of this Privacy Policy. If we update our policies, we will notify you through our website or directly.

12. Contact Details by Jurisdiction

United Kingdom/EU – GDPR Complaints:
Information Commissioner’s Office (ICO): www.ico.org.uk

South Africa – POPIA Complaints:
Information Regulator: www.inforegulator.org.za

United States – California Residents:
California Privacy Protection Agency: www.cppa.ca.gov

Canada – PIPEDA Complaints:
Office of the Privacy Commissioner of Canada: www.priv.gc.ca

Australia – Privacy Act Complaints:
Office of the Australian Information Commissioner (OAIC): www.oaic.gov.au

China – PIPL Compliance:
For assistance, contact our Data Protection Officer using the contact form.

13. How to Contact Us

If you have any questions about this Privacy Policy or how we process your data, please complete the form to get in touch with us.

NED Careers